Using a good searchable PDF software, you can convert any scanned document to a searchable digital file. This technology is called optical character recognition(OCR). If you want more details you can read this blog post on what is a searchable PDF. You can OCR a PDF and search in that document for any key phrases or words and even special symbols.
The advantages of a Searchable PDF
Easier to search and copy
The biggest advantage of them all is that searchable PDF can save lots of your time. Suppose you have a 20 page scanned document and you want to search for a specific word such as a name or an address. Instead of manually scanning through a 20-page black and white scanned document, you can use a few tools like windows file search or command line to search for it. Your information is on your fingertips in a matter of seconds. It can save lots of your time especially if you are dealing with lots of scanned documents in your daily job routine.
You can share this searchable pdf file with your colleagues and they can open and copy data from this file just like a from a word or excel file.
Enhance the value of your documents
If your company is in paperless office or digital archiving business, your customers can save on cost and enhance the value of their office documents by making them searchable. So the searchable PDF can help you to transform an organization into paperless office culture.
searchable PDFs can be easier to find online and in the search results. This can help you to enhance the customer experience.
A scanned document is just an image of a text document. It is inaccessible for a disabled person because the text is a graphical representation of the letters in the document rather than a searchable text. So you can't extract the words or read the document using an assistive technology software. To solve this problem you can OCR the scanned document into a searchable PDF. This Searchable PDF contains a text layer which can be accessed by any software like windows narrator.
Searchable PDFs are becoming like a standard for scanned documents. YOu can use a good searchable PDF software like OCRvision to convert scanned PDF to searchable PDF automatically.
By leveraging searchable PDFs, you can save time, increase productivity, improve your end-user experience, and increase your business over time.