With optical character recognition (OCR) technology, OCR software automatically extracts text from any scanned PDF or image file and OCR converts it to a searchable PDF file. With OCR software, you can transform a scanned PDF of a paper document into a text-searchable PDF document. This new OCR searchable PDF is like an image containing text data, that you will be able to search for a specific keyword. When we read a document, our brain recognizes a character by analyzing the patterns and compare them against the pre-learned alphabet set. An OCR software application is trying to do the exact same. An OCR software reads the text pixels from a scanned image and compares it against a pre-trained dataset. Once the text is recognized, it is added as a hidden layer in the scanned PDF. This new "sandwiched PDF" file is popularly known as a searchable PDF.
Scanning paper documents and OCR converting those scanned files into searchable PDFs are very crucial in the digital transformation of an organization. Manual OCR conversion is not practical when you have thousands of scanned files. It is very important to batch Process the scanned PDF using PDF OCR software. Our OCR software solution for windows can help an organization automate this OCR conversion. OCRvision is a multi-language OCR software that runs as a system tray windows service and does the OCR conversion of scanned PDFs into searchable PDFs. Our OCR converter software can monitor a folder and do the searchable PDF OCR conversion of newly scanned PDFs. You can create an OCR automation workflow with a couple of button clicks. OCRvision runs in the background and converts scanned PDF to searchable PDF automatically.
Optical Character Recognition is the digital conversion of scanned and other image-based documents to searchable PDFs. The insurance industry deals with lots of paper documents, especially in claims management. Without an OCR converter application, insurance companies have to scan paper documents into PDF format and then do manual indexing. This is not a very efficient way of dealing with scanned documents. In the OCR process, OCR software detects the text content of a scanned document and adds this text data as an invisible text layer. OCR conversion of scanned PDFs to text-searchable PDFs is beneficial for an insurance company in improving productivity and cost-efficiency. OCR enables the organization to search and index the text content of scanned files with a quick keyword search. It eliminates the mistakes and significantly reduces the total time in searching for a piece of information.
Optical Character Recognition (OCR) is used in the medical and health care sector to convert printed patient records to searchable PDFs. Digitization of health records and OCR conversion of medical reports, laboratory test results, and other medical records enhance the searchability of these documents. OCR application can help a health care organization to go paperless and improve the way they digitally store patient records for future use. Searchable PDFs are text-searchable and can be indexed in the patient management system. OCR software can help you to get rid of lots of manual processes for patient data retrieval. After scanned PDF to searchable PDF conversion, information in these records can be easily accessed at any time via search keywords. It is a good practice in the health care sector to add OCR functionality and link OCR converted files to the patient’s electronic health record (EHRs).
Nowadays lots of organizations are moving into paperless office culture. They are scanning their old paper documents into scanned PDFs and then uploading them to their document management system. It is very important to add OCR functionality to your DMS. It is very difficult to search in a scanned PDF without OCR conversion. OCR software can help you to convert your scanned PDFs to searchable PDFs. Optical character recognition is a technology that helps a computer to recognize the text in a scanned or other image-based documents. An OCR PDF software adds an extra text layer to the scanned PDF. This text layer can be searched for keywords or it can be indexed by the DMS. When you have thousands of scanned documents, it is very difficult to do a manual OCR conversion. You should use batch OCR software or an auto OCR tool. An auto OCR software can run in the background and automate the scanned PDF to searchable PDF OCR conversion.
An OCR software is crucial for litigators to make the eDiscovery process quicker and effective while increasing overall cost-efficiency. In Litigation support and eDiscovery, it is very important to convert all scanned legal documents to searchable digital files.An auto OCR conversion software application can completely transform the eDiscovery process. Using OCR converter software you can convert all of your scanned PDFs to searchable PDFs. This OCR conversion makes it easy for a litigation support person to find all required legal details easily. OCR or optical character recognition converts all digital documents into a completely text-searchable file format. This new file format is popularly known as a searchable PDF. So after OCR, the content of these image-based files will start appearing in your enterprise search results. Applying OCR on legal documents can improve the efficiency of the eDiscovey process.
A watched folder OCR software is an OCR software that can run in the background like an automated OCR service and listens to a folder or multiple folders for newly scanned documents. Whenever this OCR program detects a newly scanned document, it automatically OCR and converts this scanned document into a searchable PDF file. You can do automatic OCR on multiple scanned PDFs in a folder using our OCR software. OCRvision is a searchable PDF OCR software that runs in the windows background and auto OCR any scanned PDF documents into searchable PDFs. You can create a watched folder OCR service with a couple of button clicks. You don't have to do any manual OCR button click. Our OCR software runs as an OCR automation service. All you have to do is configure any folder in your computer as an OCR folder via our user interface. Our OCR software automatically picks up new scanned PDFs and convert them into searchable PDFs.
Nowadays it is very common for businesses to get scanned PDFs with multiple languages in them. Doing OCR or optical character recognition and make those scanned PDFs searchable can be a bit challenging since the OCR converter software that you use should be intelligent enough to differentiate characters from different languages. OCRvision supports multilingual OCR and it can be used to batch OCR scanned PDFs that contain more than one language. Our languages tab UI contains the list of OCR languages that our OCR application support. All you have to do is select the required language from this user interface. After this, OCRvision will automatically OCR and convert those multilingual scanned PDFs to searchable PDFs. Our searchable PDF converter software can help you to OCR scanned PDFs that contain multiple languages and make those scanned PDFs searchable.
What are the benefits of a searchable PDF over a scanned PDF? It is easier for an end-user to search for a piece of information if you convert scanned PDF to a searchable PDF. A searchable PDF enhances the value of your scanned PDF by adding an invisible OCR text layer on top of the scanned image content. Normally it is created by an OCR converter software application. This text layer can be searched using the search button of your PDF reader software. You can copy text from a searchable PDF and paste it into another program like notepad or word. A scanned PDF is inaccessible for a disabled person because the "text" is just an image of a document. When you OCR convert a scanned PDF, it enhances the readability of the document and it can be used by applications like windows narrator. A searchable PDF helps an organization in the digital transformation of the company into a paperless office.
A scanned PDF is not text searchable. It is mainly because a scanned PDF is an image of a text document embedded in a PDF. There is no character or other text information in that PDF document. A scanned PDF has to go through Optical Character Recognition (OCR) in order to make this PDF text searchable. You need the help of PDF OCR software to convert this scanned PDF to a searchable PDF. During this OCR process, the text information in the scanned image is analysed by OCR software. An OCR converter compares this character information against a pre-trained character set and does the “character recognition”. After this, an invisible text layer is added on top of the PDF scanned image. This new format in the form of a “sandwich PDF” is called a “searchable PDF”. It is called a searchable PDF because the text in this scanned PDF can be searched or indexed just like any other text document.